Privacy Policy

Emily May Medico-Legal Nursing Consultancy ("we", "us", "our") is committed to protecting your privacy and handling your personal data responsibly and in accordance with UK data protection law, including the UK GDPR and the Data Protection Act 2018.

This policy explains what information we collect, how we use it, and the rights you have in relation to it.

Who We Are

Emily May Medico-Legal Nursing Consultancy is the data controller for the personal information we hold. Our ICO registration number is ZC212371.

Information We Collect

• Contact details you provide via our enquiry form or email (name, email address, telephone number)
• Details of your enquiry or instruction, including any case-related information you choose to share
• Technical information such as browser type and IP address, collected automatically when you visit the site

Where an instruction involves reviewing medical records or other sensitive case material, this is handled under separate, case-specific confidentiality and data-processing terms agreed with the instructing solicitor or legal team.

As part of this work, we may process special category data, including health information contained within medical records shared by instructing solicitors or legal teams. This is processed on the basis that it is necessary for the establishment, exercise or defence of legal claims, in accordance with UK GDPR Article 9(2)(f), and is handled in strict confidence at all times.

How We Use Your Information

• To respond to enquiries and discuss potential instructions
• To provide our nursing consultancy services once instructed
• To meet our legal, regulatory and professional obligations

Legal Basis for Processing

We process personal data on the basis of legitimate interests (responding to enquiries), contract (delivering instructed services), and legal obligation, as applicable.

Sharing Your Information

We do not sell personal data. Information may be shared with instructing solicitors, relevant professional bodies, or service providers (such as IT or hosting providers) strictly where necessary to deliver our services.

Data Retention

We retain personal and case-related data only for as long as necessary to fulfil the purposes described in this policy, and to meet professional, legal or regulatory retention requirements.

Your Rights

Under UK GDPR, you have the right to access, correct, or request deletion of your personal data, to restrict or object to processing, and to data portability, subject to applicable exemptions. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

Contact Us

If you have any questions about this policy or how your data is handled, please contact us at emily@emilymaymedicolegal.co.uk.